
- Patent
- Our Patent solutions
- IP Intelligence SoftwareStreamline the journey from innovation to IP with our IP intelligence software, patent search, data analytics, and related services and tools.→ Read moreOur solutionsPowerful patent searching and analysisArtificial intelligence for patent classificationGrant statistics and detailed legal status analysisSmall molecules searching and analysisDNA and amino acid searching and analysisExplore new markets and opportunitiesEasy patent searching and collaborationAnalysis from any scientific sourcesUnlock AI-powered use cases across a range of Questel software.SEP DatabaseNEWStandard Essential Patent Data & AnalyticsLatest resources
- → Smart Patent Research for True IP ProfessionalsThe value of a patent search hinges on two key factors: data quality and the intelli...
- → A Guide to Bio Sequence Patent SearchingBio sequence patent search is a unique type of life-science search requiring special...
- → The World’s Leading 5G SEP Owners – 2025Explore the 2025 rankings of the top 5G SEP owners in our latest report. Learn how g...
- → Smart Patent Research for True IP Professionals
- IP Management SoftwareKeep your assets up to date and aligned with your corporate strategy with our Equinox suite of IP management software, data analytics, and eBilling tools→ Read moreOur solutionsPowerful all-in-one IPMS for corporatesIPMS tailored for large corporates, built on SalesforcePowerful all-in-one IPMS for law firmsIPMS tailored for large Law FirmsCollaborative invention-to-filing workflowLatest resources
- → Equinox Corporate+ – Leveraging Salesforce for Large IP Portfolio OwnersIP management is evolving fast to keep up with a rapidly changing landscape. In this...
- → Transform How You Manage Your IP Portfolio with Equinox IP Management Software By integrating data, services, and artificial intelligence (AI) capabilities, modern...
- → A Goal to Boost Efficiency by 30%: Why Brandstock Chose Equinox Law Firm Driven by its goal to deliver the “best IP service to clients,” leading law firm Bra...
- → Equinox Corporate+ – Leveraging Salesforce for Large IP Portfolio Owners
- Preparation & Prosecution CopilotsOptimize your entire patent process with our range of advanced Preparation & Prosecution Copilots, from patent application drafting to prosecution workflow automation, claims mapping, and office action responses.→ Read moreOur solutionsAll-in-one patent prosecution workflow, data, and collaboration workspace.AI-DraftingNEWIndustry-leading patent drafting software powered by generative AI.Patent Mapping and Claim Analysis with AIPatent Office Action Response Management with AILeverage the power of data to guide your patent prosecution with Prosecution PackLatest resources
- → 5 Challenges for IP Professionals in the Next 5 Years—and How to Overcome ThemArtificial intelligence (AI) is a hot topic in the IP sector due to its potential to...
- → Pathways to Productivity: What our 2025 Industry Outlook Research Reveals About AI in IPDiscover what our 2025 Industry Outlook Research reveals about AI adoption by the IP...
- → 3 Cutting-Edge Solutions to Support Your R&D and Innovation Strategies Discover how the latest cutting-edge software and AI-elevated processes for research...
- → 5 Challenges for IP Professionals in the Next 5 Years—and How to Overcome Them
- Patent ServicesBenefit from end-to-end support for vital but time-consuming administrative tasks with our complete range of patent support services, including searches, translations, international filings, validations, unitary patent management, recordals, renewals, and more→ Read moreOur solutionsPatentability, Freedom-To-Operate, InvalidityPCT & national phase, Paris Convention, Unitary PatentUnitary Patent and Unified Patent Court servicesSimplified European validation servicesCentralized patent translation servicesFee and renewals managementAssignment and recordal of all IP RightsLatest resources
- → What You Need to Know About Maintaining Intellectual Property Records Maintaining intellectual property records can be complicated for in-house legal team...
- → Should You Outsource Intellectual Property Management Services? Whether you manage a small portfolio or multiple large ones, intellectual property m...
- → 4 Major Intellectual Property Issues in Mergers and Acquisitions Merger and acquisition (M&A) activities present many challenges to buyers and seller...
- → What You Need to Know About Maintaining Intellectual Property Records
- Patent Strategy & Administration→ Read more
Control costs, streamline invoices, and safeguard your patent rights efficiently with our patent strategy & administration services and tools
Our solutionsEnd-to-end IP admin, data verification and docketingInvoice review, bundling and paymentFee audits, negotiation, compliance, benchmarks and forecastingLandscaping, benchmarking, valuation and licensingDefensive PublicationBUY ONLINEPublish an invention into the public domainLatest resources- → 4 Good Reasons to Outsource Trademark DocketingTrademark docketing requires time, effort, and resources, placing a strain on many b...
- → Should You Outsource Intellectual Property Management Services? Whether you manage a small portfolio or multiple large ones, intellectual property m...
- → 3 Cutting-Edge Solutions to Support Your R&D and Innovation Strategies Discover how the latest cutting-edge software and AI-elevated processes for research...
- → 4 Good Reasons to Outsource Trademark Docketing
- TrademarkNew
- Our Trademark solutions
- Clearance & Watch PlatformScreen and monitor your brand and trademark rights effectively with our trademark clearance search and trademark monitoring platform→ Read moreOur solutionsScreen trademarks with AI-driven search technologyMarkify Comprehensive SearchBUY ONLINEAI-driven trademark availability softwareBest-in-class trademark results paired with key pharmaceutical sourcesWatch for new, identical and confusingly similar trademarksMonitor marketplaces, social media, and web contentLatest resources
- → From Detection to Defense: A Powerful Duo that Tackles Trademark Proof of Use Could your or your competitors’ rights be vulnerable to revocation based on non-use ...
- → Artificial Intelligence and IP: What’s on the Horizon for AI and Trademarks? Discover what’s on the horizon for artificial intelligence and IP, including powerfu...
- → Crossing the Frontier with AI Trademark Search: Where Algorithms Intersect with Human Expertise From manual analysis to AI trademark search, discover how combining AI algorithms wi...
- → From Detection to Defense: A Powerful Duo that Tackles Trademark Proof of Use
- IP Management SoftwareManage and maintain your trademark, design and domain name rights effectively with our state-of-the-art trademark management software→ Read moreOur solutionsPowerful all-in-one IPMS for corporatesIPMS tailored for large corporates, built on SalesforcePowerful all-in-one IPMS for law firmsIPMS tailored for large law firmsCollaborative worklfow for trademark and design proposalsLatest resources
- → Equinox Corporate+ – Leveraging Salesforce for Large IP Portfolio OwnersIP management is evolving fast to keep up with a rapidly changing landscape. In this...
- → 4 Good Reasons to Outsource Trademark DocketingTrademark docketing requires time, effort, and resources, placing a strain on many b...
- → Transform How You Manage Your IP Portfolio with Equinox IP Management Software By integrating data, services, and artificial intelligence (AI) capabilities, modern...
- → Equinox Corporate+ – Leveraging Salesforce for Large IP Portfolio Owners
- AI Assistants for Trademark ProductivityReview trademark search and watch results, create first drafts of goods and services descriptions, classify evidence of use, and manage office action responses effectively with our AI assistants for trademark productivity.→ Read moreOur solutionsAll-in-one digital trademark workflow automationChat with trademark search or watch results to review findings and assess riskSave time and build consistency and compliance with our AI solutionAnalyze content and draft answers with AIManage trademark evidence of use with AILatest resources
- → 5 Challenges for IP Professionals in the Next 5 Years—and How to Overcome ThemArtificial intelligence (AI) is a hot topic in the IP sector due to its potential to...
- → From Detection to Defense: A Powerful Duo that Tackles Trademark Proof of Use Could your or your competitors’ rights be vulnerable to revocation based on non-use ...
- → Experience AI Copilots in Action: The All-in-One IP Solution That Supercharges Patent & Trademark ProductivityTo stay innovative when developing new products and processes in a fast paced enviro...
- → 5 Challenges for IP Professionals in the Next 5 Years—and How to Overcome Them
- Trademark, Design & Domain Services→ Read more
Access expert support throughout the complete brand lifecycle with our integrated domain name, design, and trademark solutions
Our solutionsAnalyst-driven searches with on-demand and customizable reportingIP asset monitoring with intelligent pre-selectionCase management and take-down servicesInternational registration process supportTrademark and design renewal servicesEffective management of corporate domain namesAssignment and recordal of all IP rightsEnd-to-end IP admin, data verification, docketingLatest resources- → Why Do Companies Outsource IP Tasks? Because They Want to Reach Their KPIs! While normally associated with internal metrics, key performance indicators (KPIs) c...
- → What You Need to Know About Maintaining Intellectual Property Records Maintaining intellectual property records can be complicated for in-house legal team...
- → Trademark and Brand Protection Hot Topics: a discussion about trends and news from IACC & INTAOur teams attended INTA and IACC, key events in the intellectual property world. The...
- → Why Do Companies Outsource IP Tasks? Because They Want to Reach Their KPIs!
- Innovation
- Our Innovation solutions
- Innovation Management SoftwareMake your innovation management processes faster, efficient and scalable with our end-to-end innosabi innovation management platform.→ Read moreOur solutionsBusiness-oriented dashboards for innovatorsStartup deal flow and program managementCollaborative idea and innovation managementCustomers co-creation and communitiesPartners co-innovation and open callsInnovation Project ManagementUnlock AI-powered use cases across a range of Questel software.Latest resources
- → 5 Reasons to Invest in Innovation Management SoftwareTranslating innovative ideas into successful products is becoming increasingly compl...
- → 9 Ways to Build a Successful Innovation Culture To embed innovation fully into their organizations, companies are often told they ne...
- → 3 Cutting-Edge Solutions to Support Your R&D and Innovation Strategies Discover how the latest cutting-edge software and AI-elevated processes for research...
- → 5 Reasons to Invest in Innovation Management Software
- Innovation ServicesSuccessful innovation processes and culture are about more than the right software tools. Our innovation services leverage proven methods and approaches to generate insights, ideas, and solutions.→ Read moreOur solutionsMarket screening, Competitive intelligence and Technology scoutingConnect with partners, improve or localize your innovation processProducts and services namingSeamless user experience to a global audienceEngage with new audience globallyLatest resources
- → 7 Key Questions to Measure Innovation Management Success Innovation is the key to staying competitive in today’s fast-paced business world. H...
- → Software Patent: How Can It Be Done?Even though life without computers is today nearly impossible to imagine, patent-bas...
- → What is Innovation Scouting?Change is a constant. New technologies surface regularly and change existing product...
- → 7 Key Questions to Measure Innovation Management Success
- SolutionsAI
- Solutions
- Artificial Intelligence in IP→ Read more
Discover Questel’s holistic and responsible approach to artificial intelligence
and intellectual property and our vision to inspire the future of IP with AIOur solutionsDiscover how AI is transforming IPIndustry-leading patent drafting software powered by generative AIAI copilots for optimized patent preparation and prosecution workflowsAI copilot for automated patent classificationAI copilot for elevated trademark clearance searchUnlock AI-powered use cases across a range of Questel software.Proof of UseNewCapture Trademark Evidence of Use with AILatest resources- → The Future of IP Departments: Are We Headed Toward a World of Only Chatbots and AI?In this on-demand session, industry leaders from Questel and Better Ipsum discuss ho...
- → Pathways to Productivity: What our 2025 Industry Outlook Research Reveals About AI in IPDiscover what our 2025 Industry Outlook Research reveals about AI adoption by the IP...
- → Leverage Artificial Intelligence to Simplify Your Prosecution WorkUnlock exclusive insights and discover how Qthena, the AI-powered prosecution assist...
- → The Future of IP Departments: Are We Headed Toward a World of Only Chatbots and AI?
- Integrated IP Ecosystem→ Read more
Optimize your intellectual property assets with our comprehensive IP portfolio management solutions,
ensuring maximum protection and strategic advantage for your business.Our solutionsIP management systems, docketing, forecasting, data analytics, blockchain, and eBilling toolsOur web-based platform for IP services managementPAVIS Connect, our solution for companies and laws firms that already have an IP management systemAccess trademark watches directly from Equinox with Markify Watch integrationLatest resources- → Switching to a New IPMS: What Does the Data Migration Process Involve?When you’re considering switching to a new IP management system (IPMS), you’ll likel...
- → When Is the Right Time to Upgrade Your IP Management Software?When you are overloaded by IP administrative tasks and deadlines, switching to a new...
- → The Power of IPMS Technology for IP Lifecycle Management By choosing an end-to-end integrated IP management system (IPMS), you can build effi...
- → Switching to a New IPMS: What Does the Data Migration Process Involve?
- Solutions for Law FirmsStreamline internal processes, satisfy client demand, and remain competitive with our specialist solutions for law firms→ Read moreOur solutionsAll-in-one patent prosecution workflow, data, and collaboration workspace.Patent Office Action Response Management with AIIndustry-leading patent drafting software powered by generative AIPowerful all-in-one IPMS for law firmsPowerful patent searching and analysisScreen and monitor your trademark rights effectively with our Markify platformStreamline multilingual matters with fast and reliable legal translation servicesCentralized patent translation servicesFee and renewals managementTrademark and design renewal servicesLatest resources
- → How Equinox Law Firm Supports Redchip Lawyers to Save Time and Build RelationshipsFor law firms with large, multi-disciplinary practices, an IP management system (IPM...
- → Can Your IPMS Help Build Strong Client Relationships?Cultivating strong client relationships is incredibly important for IP law firms. Yo...
- → Leverage Artificial Intelligence to Simplify Your Prosecution WorkUnlock exclusive insights and discover how Qthena, the AI-powered prosecution assist...
- → How Equinox Law Firm Supports Redchip Lawyers to Save Time and Build Relationships
- Solutions for Life Sciences→ Read more
Intellectual property management tools, services, and insights to support life sciences innovation strategies
Our solutionsDNA and amino acid searching and analysisSmall molecules searching and analysisExplore new markets and opportunitiesBest-in-class trademark results paired with key pharmaceutical sourcesPowerful all-in-one IPMS for corporatesTranslation solutions across the product lifecycle—from patent to post-marketCentralized patent translation servicesFee and renewals managementTrademark and design renewal servicesLSPN North America Awards recognize QuestelLatest resources- → Patent Data Analytics, It’s Not Just for Patent SearchingThere are many reasons why organizations may conduct patent searching exercises and—...
- → Harnessing the Power of Patent AnalyticsPatent analytics can reveal new application areas, diversification opportunities, an...
- → The Technology Landscape of Precision Medicine: An IP AnalysisTechnological developments in gene sequencing, imagery, and data analysis are enabli...
- → Patent Data Analytics, It’s Not Just for Patent Searching
- Solutions for R&D and Innovation→ Read more
Strengthen, structure, and maximize your R&D and innovation strategy, workflows, and internal processes by harnessing the latest tools and technologies, including through smart application of generative AI.
Our solutionsCreate more efficient and scalable innovation management processesCollaborative invention-to-filing workflowCollaborative worklfow for trademark and design proposalsMarket screening, competitive intelligence, and technology scoutingStreamline your research and development workflows with AILatest resources- → 3 Cutting-Edge Solutions to Support Your R&D and Innovation Strategies Discover how the latest cutting-edge software and AI-elevated processes for research...
- → 7 Key Questions to Measure Innovation Management Success Innovation is the key to staying competitive in today’s fast-paced business world. H...
- → AI Patents: What Patent Mapping Can Tell Us About Future AI Technologies Artificial intelligence (AI) is evolving all the time thanks to the growing quantiti...
- → 3 Cutting-Edge Solutions to Support Your R&D and Innovation Strategies
- Language Solutions→ Read more
Translation, interpretation and tech-enabled localization services and language solutions that help global organizations open up new markets, overcome regulatory hurdles and connect with audiences worldwide.
Our solutionsStreamline multilingual matters with fast and reliable legal translation servicesTranslation solutions across the product lifecycle—from patent to post-marketManage operations, ensure compliance, and maintain consistent messaging worldwideLatest resources- → Employing A "Winning Strategy" For Your International MattersYear after year, in-house legal teams and outside counsel handling international and...
- → The Role Clinical Trial Translation Plays in Patient Recruitment and RetentionHealth equity is an essential goal in modern healthcare, and one pivotal aspect of a...
- → The difference between a legal interpreter and a legal translatorAttorneys, courts and case law often conflate the need for legal translators or lega...
- → Employing A "Winning Strategy" For Your International Matters
- Contact
- Learn & Support
- Learn and support
- Webinars & EventsAre you interested in attending one of our online or onsite event?
- Product TrainingsCustomer success is our priority. Increase your skills in the use of Questel’s software
- Product NewsA platform dedicated to software and platforms news and evolutions
- Best-in-class Customer ExperienceOur goal is to exceed our clients' expectations and share best practices
- IP TrainingIncrease the IP-IQ of your entire organization with engaging IP training programs
- Newsletter subscriptionSign up for our quarterly patent and trademark newsletters and set your email preferences below.
- Webinars & Events
- Resource HubStay up-to-date with industry best practices with our latest blogs
- Resource Hub
- About Questel
- Learn & Support
- Learn and support
- Webinars & EventsAre you interested in attending one of our online or onsite event?
- Product TrainingsCustomer success is our priority. Increase your skills in the use of Questel’s software
- Product NewsA platform dedicated to software and platforms news and evolutions
- Best-in-class Customer ExperienceOur goal is to exceed our clients' expectations and share best practices
- IP TrainingIncrease the IP-IQ of your entire organization with engaging IP training programs
- Newsletter subscriptionSign up for our quarterly patent and trademark newsletters and set your email preferences below.
- Webinars & Events
- Resource HubStay up-to-date with industry best practices with our latest blogs
- Resource Hub
- About Questel

IP outsourcing for trademarks
How IP outsourcing can help you manage your global trademark portfolio efficiently and cost-effectively
Brand owners face unique challenges protecting their trademarks and related brand assets in a competitive global marketplace. As time and budgets come under increasing scrutiny, IP departments are having to rethink the way they manage routine day-to-day tasks by embracing IP outsourcing for trademark docketing, recordals, renewals, and more.
Knowledge and experience are vital to effective trademark management, but as portfolios become increasingly global, IP leaders need the support of specialist services and proactive suppliers if they are to register, protect, and enforce their international trademark portfolios efficiently and cost-effectively.
This was the key message from our recent webinar on managing international trademarks efficiently, in which Corporate IP Manager Alessandro Zito shared how he used IP outsourcing to restructure his legal team to focus on strategic and business-critical needs with Séverine Bonhomme, Senior IP Consultant of Client Architecture Solutions in Questel’s Trademark Division.
Deciding which IP tasks to keep in-house and which to outsource is the holy grail for today’s corporate IP managers, but finding the right balance is far from easy. In the webinar, Alessandro discussed the value of rethinking the way IP departments manage the many time-consuming tasks associated with the administration of global trademark portfolios—such as data verification, docketing, recordals, and renewals—and shared his experiences and lessons learned when planning IP outsourcing projects.
IP outsourcing: Caring for valuable but demanding assets
Managing international trademark portfolios is an exciting, but admin-heavy endeavor, with administrative tasks and paperwork present at every stage of the trademark lifecycle, from pre-filing to registration, and from maintenance to enforcement.
Little wonder that over a third (34%) of the webinar attendees said having to spend too much time on admin/non-strategic tasks was their biggest challenge as a trademark practitioner, while 28% said they had too much work and too little time in which to do it. Internal resources were also a cause of headache for many attendees, with 63% saying that their IP team was understaffed for the workload that it was having to manage.
Outsourcing the administrative tasks involved in trademark management and maintenance can help to alleviate that burden. For example, by reducing portfolio management time, identifying and correcting data errors, eliminating backlogs in docketing, and limiting the impact of any staff departures. In turn, employee satisfaction is also improved, as staff are freed up to focus on strategic projects, from portfolio optimization to new product launches.
Severine shared three important steps to follow when preparing a IP outsourcing project: 1) identify the tasks that could be kept in-house or outsourced; 2) analyze current ways of working within the organization, including responsibilities, work processes, and stakeholder needs; and, finally, 3) define company-specific objectives to decide what to outsource and who should be involved.
Whether the project is one-off (e.g. a trademark recordal project following a merger) or a new, long-term way of working for your team, she emphasized how important it is to identify the goals at the beginning, so that you can not only measure the project’s success but also set yourself up to succeed in the first place. Indeed, the clearer you are on your desired outcomes, the easier it will be to benchmark potential providers. This is the case even when timings and budgets are tight, which of course they invariably are.
The corporate view: Talent is hard to recruit and retain
To illustrate, Alessandro shared the decision-making process that led his team to outsource its trademark management and docketing work, including assessing the pros and cons of outsourcing the work versus keeping it in-house.
On the one hand, hiring an internal team can make it easier to communicate with stakeholders such as marketing teams, for example. On the other hand, recruiting, managing, and training an internal docketing team is far from easy, he explained, with many routine IP administrative tasks far from stimulating for ambitious new recruits, impacting job satisfaction and increasing turnover and the margin of error.
In addition, strategic IP outsourcing helps to control costs and budgets. You define the deliverable and agree a fee for that to be delivered; you don’t need to factor in any time to manage an internal team. However, it’s important to be structured in your approach and in your service level agreement (SLA).
IP outsourcing: Admin-heavy tasks are easy to outsource?
Docketing services can be provided throughout the entire trademark prosecution life cycle, with the following now commonly bundled and outsourced:
- Pre-filing: Application proofreading (grammar and formatting) and preparation (assignment, power of attorney, local requirements: notarization, legalization, apostille).
- Filing: Application package review, attorney review and signatures, online filing, IPMS updates.
- Prosecution: Opposition/office action responses and subfile creation and updates, docketing reports, internal and external deadline management, IPMS updates, including electronic files.
- Registration: Completion of administrative formalities, certificate checks/proofreading, IPMS updates, including electronic files.
- Renewals/maintenance: Internal and external deadline management, renewals to pre-agreed strategy/decision-making workflow/reminders, instructions/reporting, invoice and agent management: IPMS updates, including electronic files.
- Ad-hoc: Docketing system migration, document scanning/database management, docketing backlog clearance, file transfer and integration, data validation, recordal assignments and chain of title verification.
IP outsourcing is a safe and efficient solution for brand owners of all shapes and sizes. Find out how we could support your team with our dedicated administrative support services, by scheduling a call with one of our team today.